Project Associate

Job Title: Project Associate

Department: Sales and Estimating

Reports to: Vice President of Sales & Marketing

Function: Manages all aspects of project workflow, including Shop Drawings, RFI and stain sample submittals, manufacturing scheduling, customer communication, billing, payment, and more. Works closely with Vice President of Sales & Marketing , Estimator , Draftsman, Vice President of Engineering, Vice President of Operations, Manufacturing Plant Supervisors, CEO and Accounting Manager to give individualized attention to specific projects.

Job Requirements

Education & Training:

• Relevant Bachelor’s or Associates degree preferred but not required
• Certified Construction Manager credentials preferred but not required

Experience:

• 5 years prior project management experience preferred, preferably in construction
  or custom structural wood products manufacturing

Pay Range:

• $35.- $37./hr. Based on training and experience.

Duties and Responsibilities:

• Maintain quoted manufacturing & delivery schedule, with input from all
  involved departments to ensure on-time job completion and delivery
• Maintain all communication with customer once job is sold
• Organize & transmit all submittals(i.e. Shop Drawings,RFI’s,Stain Samples)
• Organize & schedule all shipments of completed jobs.
• Communicate with and order materials from vendors(i.e. Steel, hardware, decking)
• Maintain, organize and update Production Schedule Spreadsheet with Plant Supervisors and VP of Sales/Marketing based on workload, customer requests.
• Communicate daily with customers, manufacturing plant and VP of Sales/Marketing on jobs and production schedule.
• Communicate daily with VP of Engineering regarding shop drawing schedule/timeframe for completion of shop drawings
• Work with Accounting team to bill for jobs and ensure customer payment.
• Communicate effectively with sales, estimating, drafting, engineering, production, and billing departments to maintain production, delivery and payment schedule. Be a liaison between Unalam Office and Production Plant to ensure on-time delivery of a quality product
• Work with accounting team to bill for jobs, complete all steps necessary to get paid
  by customer
• Work with VP of Sales/Marketing on Contract Proceedings for Jobs
• Other duties as need arises

Skills, Knowledge & Abilities:

• Fantastic communication skills
• Ability to communicate effectively and positively with all people
• Must be able to hold firm with customer demands while providing excellent
  customer service.
• Must be able to effectively communicate with customers and manufacturing
  plant to ensure efficient, on-time project completion and delivery.
• Must have excellent computer skills(sending emails, maintaining spreadsheets, and
  preparing & reviewing documents)
• Must have impeccable attention to detail, organization and discipline.
• Must complete tasks in a detail oriented, efficient and timely manner with a sense
  of urgency
• Must be able to multitask and handle multiple projects at once.
• Ability to read blueprints
• Takes responsibility for decisions and outcomes
• Able to adapt and adjust to changes
• Self starter – works well alone or in a team environment
• Able to multi-task and work on several large projects simultaneously
• Building construction and/or structural wood products background is helpful
• Good attendance is required
• Must have a clean New York State driving record